Front desk
Patients and prescriptions
Glasses and contact lens Rx, households, insurance on file, files and consents. Expiry tracked, recalls built from it.
Practice management for optical
Run the store by asking.
Reorder a patient's contact lenses, photograph a work order, dictate an exam. VisionPath checks the prescription and the shelf, then does the whole errand: the sale, the lab order, the message to the patient. You approve before anything is written.
Built by a registered optician, on real work orders and real lab tickets.
Ask VisionPath
reorder amara's contacts, same as last time
Amara Okafor last bought Biofinity Toric, 2 boxes OD, 2 OS, on 14 June. Her Rx is good until March. Two boxes are on the shelf, two need ordering from CooperVision. Sale at $184 plus tax?
checked the Rx expiry and the shelf
yes, and tell her when it's in
Done. Invoice EO2841, order on the board, and she gets a text the moment the boxes are received.
sale · supplier order · notification
What it does for you
The parts of the day nobody wants.
Not a chatbot bolted to the side. It reads your paper, writes your records and runs your errands, inside the system that holds the data.
Reads
Your paper
Work orders, prescriptions, insurance cards, autorefractor and lensmeter printouts. Photograph it and the fields fill themselves.
Writes
The exam record
The doctor dictates. The draft fills only what was said, flags what it was unsure of, suggests the billing codes. The doctor signs.
Runs
The errands
Reorders, recalls, who is overdue, what is owed. It checks stock and Rx dates before it offers, and waits for your yes.
The counter
Your work order, typed once.
Your staff already fill in a card. VisionPath reads the one they wrote instead of asking them to write it again in a different box.
- Photograph it on a phone. The prescription, the work order, the insurance card if there is one.
- Check the reading. Every field beside the photo it came from, with anything uncertain flagged. Two pairs on one card stay two pairs.
- Approve. Patient file, Rx, a sale per pair, the lab order and the deposit, written at once.
- The lab ticket takes the doctor's Rx, not the copy on the card, and flags any difference between them.
Last name, first
Okafor, Amara
No.
1634
| Sph | Cyl | Axis | Add | Seg | |
|---|---|---|---|---|---|
| O.D. | −2.25 | −0.50 | 180 | +2.00 | 18 |
| O.S. | −2.00 | — | — | +2.00 | 18 |
Frame
RB 6518 · 52▫19
Deposit
$150 db
Order EO1634 · Okafor, AmaraRead
| Sphere | Cyl | Axis | Add | Seg | |
|---|---|---|---|---|---|
| OD | −2.25 | −0.50 | 180 | +2.00 | 18 |
| OS | −2.00 | — | — | +2.00 | 18 |
FrameRay-Ban RB 6518 · 52▫19
Deposit$150.00 debit · balance $247.00
Created
Patient file
Created
Sale & deposit
Created
Lab order
Paper to record, in one photograph.
What's inside
The whole store, not a module of it.
Everything a dispensary does in a day, in one place, in the words your staff already use.
Front desk
Orders board
Every job from new to dispensed, promised dates, remakes, contact lens orders on the same board. Late ones surface themselves.
Front desk
Appointments
A day board per store and per doctor, walk-ins, and a booking page patients use from your website.
Lab
Lab orders to spec
Frame enclosed or to come, edge type, seg heights, the lab's own order number. Emailed to the lab in a click, printed for the box.
Money
Sales and insurance
Two pairs on one sale, promotions, deposits. What the plan confirmed, what was submitted, what came back, what is still owed you.
Money
Reports and daily close
The sheets you already read, laid out the way you already read them. Count the drawer, reconcile the tenders, close the day.
Stock
Frames and inventory
Supplier first, then brand. Load a supplier's price file and the catalogue fills itself. Counts, transfers, reorder.
Exam room
Exams and the scribe
The full record from history to plan. The doctor dictates, the draft fills only what was said, the doctor signs.
Patients
Patient portal
Their prescriptions, orders, balance and visits. They fill the intake form before they arrive and keep their own details current.
Moving over
The switch is the scary part. We know.
Nobody changes the system that holds their patient records on a whim. So the move is the part we take off you.
- Your data comes with you. Patients, prescriptions, purchase history, from whatever you run now.
- Your paperwork stays yours. Your work order layout, your lab statuses, your letterhead, your promotion.
- Nothing is retyped. If it is on paper, it can be photographed in.
- Your records stay under your own country's rules. Canadian stores are hosted in Canada, meeting PHIPA and PIPEDA. US hosting for American stores, on request.
Not sure which kind of software your store needs? Read the guide, including where another product would suit you better.
“Every optician keeps a second system: the paper on the counter. This one reads the paper instead of fighting it.”
Ibrahim Salam, registered optician
VisionPath is written by someone licensed to do the job it supports: the seg heights, the lab tickets, the insurance claims and the awkward two-pair card are all things we have filled in ourselves. Not a guess at how the work goes.
Price
One price, the whole system.
No per-module upsell, no charge per prescription, no quote to sit through. Texts and emails billed at what they cost, never bundled into a cap you have to ration.
Per location
$399 / month
- Everything on this page, no tiers
- Unlimited staff logins, no per-user charge
- Scanning, the assistant and the exam scribe included
- $349 a month for each location after the first
Getting you moved is $1,500 once: your patients, prescriptions and purchase history migrated from whatever you run now, your catalogue loaded from your supplier files, your work order layout and lab statuses matched, and two training sessions with your staff.
What you are not charged for
- Extra staff
- Every person at the counter gets a login. Charging per seat punishes you for hiring.
- The AI
- Scanning work orders, the assistant and the exam scribe are in the price, with a sensible monthly ceiling so a bad week cannot surprise you.
- Each location's setup
- The move is priced once, not per store.
- Support
- You call the person who built it and who has stood behind a dispensing counter.
Come and see it on a real store's data.
Twenty minutes, on a call or in your shop. Bring a work order you filled in this week and we will run it through.